Executive Assistant (EA) & Office Manager

Our Client

Our Client is a family owned hospitality retailer, with a strong franchised & company owned national presence, & global locations exceeding 200 stores. This business is on a growth trajectory across Australia (and the world!) with a very popular offering. 

The Role

Due to ongoing expansion, a new role as been created as Executive Assistant to support the Senior Leadership Team & ensure the efficient & effective operation of the Head Office, while supporting the business overall goals & objectives. This is a full time, permanent role which will be based in the Head Office in Mulgrave five days a week. 

Key Responsibilities:

• Diary Management - manage and organisation of the director’s diary, daily, weekly, monthly and annual basis.
• Email Management – review and organise the action lists, filing and follow up’s
• Booking Meetings
• Ensure meetings begin on time with material prepared and provided in advance.
• Make travel arrangements for senior team, including itineraries when asked.
• Electronic & Paper Filing and establish and maintain electronic filing system
• Database Entry
• Client & staff liaison - Be the first point of contact for clients, contractors and Franchisees.
• Expense Reconciliation
• Accounts Payable
• Manage Franchisee enquiry, follow up potential franchisee’s and senior leaders
• Ensure office is tidy.
• Ad Hoc duties as required.
• Help to resolve basic IT issues 

Skills Required

• Two years experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes, and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Bilingual in English & Mandarin (verbal & written) is preferred.
• MUST HAVE full Australian work rights 

Please follow the prompts to apply.

For further queries, please call Amelia Hennessy on 0415 583 898 quoting reference number RCC3843892. #SCR-amelia-hennessy